Are you responsible for your company’s upcoming holiday party or another large event? We understand the difficulty of needing to plan an event without having a background in event planning, and we are here to help. Many organizations and companies, large and small, often place this responsibility assistants or other personnel who may not know where to begin. Here are some helpful tips to get you started in the planning process to your next successful Indianapolis event:
Get Out The Whiteboard
No matter what type of event you are planning, having a strategy starts with understanding what the goal of the event is, what is a must-have, and what is the guest count.. These areas of thought will help craft the decisions that are made. Not every event requires a full sit down dinner and some events only require hors d’oeuvres and drinks.
Budget, Budget, Budget!
Once you have the best idea about the event’s end goal, cost considerations to accomplish the goal are the next big piece of the puzzle. From signs to invitations to catering, venue and entertainment – every element of an events needs to be thought of and budgeted for. Think back to previous events you’ve attended and what was involved. Consider what you absolutely need and what you can live without. Making a checklist to start developing the overall cost of your event will help guide decisions.
A Time and Place
While this falls in line with the first two tips, considering who you are hosting, how long the event is going to be, and what you want the overall experience to feel like will help you choose a venue, date and time that works best for your event goal. For example, some venues are great for events with keynote speakers like the theater in Scottish Rite Cathedral and other venues may be great for a corporate gala like Deer Zink Special Event Pavilion at Newfields.